Following the submission of a written response to the review documents from the Divisional Council, a wrap-up meeting for the review is hosted by the Vice Provost for Academic & Space Planning, as the PROC chair. The meeting brings together PROC members, the Senate Liaison, an L&S Executive Committee representative (if germane), and the cognizant school dean (or, in the case of the professional schools, the Vice Provost for the Faculty).

This assembly conducts a final review and assessment of all the review documents, drawing on the general institutional knowledge and areas of responsibility of the meeting participants. The purpose of this meeting is to make final recommendations to the unit.

The result of the wrap-up meeting is the drafting of an “outcome” letter addressed to the department chair or professional school dean that summarizes the review findings and recommends actions to address them. The letter includes a required timetable for the unit to take action to address the findings. It includes follow-up actions to be undertaken by the school or college, and the campus. The letter is composed by the PROC chair and reviewed by the PROC, cognizant dean and Senate Liaison. It is signed by the Provost and the Vice Provost for Strategic Academic & Facilities Planning.

The outcome letter is formally transmitted to the unit, concluding the review. At this point, all review reports and the outcome letter become part of the public record.

The unit is expected to take actions to address the findings of the program review. The outcome letter designates the timeline for acting on the recommendations. The unit is expected to report on actions it has taken as part of its annual FTE request to the cognizant dean (or in the case of the professional schools, to the Vice Provost for Faculty). The cognizant dean is expected to comment on the unit’s progress in his/her annual FTE request. The Vice Provost for Strategic Academic & Facilities Planning is responsible for maintaining a database of initiatives undertaken in response to the recommendations, to ensure compliance and to circulate required follow-up reports to appropriate administrators and/or committees.

The Academic Program Review Office annually distributes review reports and outcome letters to campus vice chancellors. In sum, program reviews benefit departments, schools, colleges, campus administrators, and Academic Senate committees in their respective strategic planning.


Download the complete Program Review Guide for reviews starting before Spring 2016.  

For reviews starting in/after Spring 2016, use the revised Program Review Guide (2016).