SPACE MANAGEMENT STRATEGY AND PRIORITIES FOR SPACE ASSIGNMENT

As the physical endowment of the University, space is a critical and limited resource.  It is our collective responsibility to manage and steward it well, to facilitate comprehensive excellence in research and education and to ensure the safety and well-being of all members of our diverse community.

Priority for space assignment will take into consideration the following criteria:

  • Urgency of need

  • Importance to the university’s mission

  • Availability/sufficiency of funding, if appropriate

 

CAMPUS PRINCIPLES FOR THE MANAGEMENT OF SPACE

Campus space is assigned based on need, and is not owned by any faculty member or unit (e.g., department, college, school) or program (e.g., research center, organized research unit). When space is vacated, or when the need arises for additional space, the reallocation and reassignment of space will be guided by the following principles:

  • Space needs that directly support research and education, including activities that support the student experience, will be prioritized.
  • Assignment of spaces that adhere to Campus Office Space Guidelines will receive preference.
  • Space requests that provide evidence of continuous improvement of the efficiency of space utilization and demonstrate programmatic need will receive greater consideration for additional space.
  • When appropriate, space allocation that provides alleviation of third party rents will receive a greater consideration.
  • Priority will be given to assignments that reduce seismic risk. Space assignments to maintain an inventory of swing space to meet emerging needs will be prioritized.
  • Occupancy of UC owned space will be given preference over rental space.
  • Space accommodating people will be privileged over other uses such as storage.
  • The Space Assignments and Capital Improvements committee will review all material uses of space by outside entities, evaluating current space usage to ensure that the assignment is reasonable. Collaborative multi-use proposals will be considered.
  • Space issues where the above priorities come into conflict will be addressed on a case by case basis by the Space Assignments and Capital Improvements Committee.